Executives and senior management in every company need efficient ways
to communicate their strategic expectations to employees and related
business parties. One way of communicating those expectations is with
written policies and procedures, which are often distributed via printed
manuals or binders. Developing, maintaining, and disseminating corporate
policies and procedures are important but labor-intensive tasks for
large organizations.
To be effective, policy development and maintenance must follow a life-cycle
model. Policies must be created, reviewed, approved, and distributed,
and then must be modified when changes occur. Employees and other users
of the policies must acknowledge, read, and comply with them.
Policy management should include communication processes that link policy
users and policy creators, enabling users to submit comments, amendments,
additions and approvals for policies. The most common way to ensure
that feedback occurs is through extensive training and tests. Management
also needs periodic reports to assess employees' understanding of company
policies, so they can identify policies which may need to be clarified
or otherwise improved.
Corporate policies and procedures form the basic foundation for any
company's operations. Effective policies may help secure resources,
but most importantly, they provide a documented standard to guide employees'
actions. While policy enforcement and compliance is a challenge for
any company, it is particularly cumbersome for management and employees
alike when policies are distributed only in printed binders. Zequel
Technologies has developed DynamicPolicy™, a solution that enhances
the creation and enforcement process for corporate policies, standards,
and procedures.
DynamicPolicy™ is a Web-based application that automates and manages
the complete cycle of creation, distribution, publication, education
and enforcement of internal corporate policies and procedures, particularly
those related with Information Technology.
After the policies are created, they can easily be distributed with
DynamicPolicy™. Users will be able to access the policies and procedures
through a regular Internet browser. This method provides a user-friendly
interface that allows users to read all the policies available to them
or to search for a specific policy.
Management is also able to track the understanding and compliance of
the corporate policies among employees with DynamicPolicy's executive
reports. This functionality reduces the overall liability and exposure
of the company and increases the effectiveness of the corporate policies
and procedures.
For additional information on DynamicPolicy™, please visit the
following links:
